DeskTime is Employee Monitoring Software designed to control the productivity of employees and monitor the progress of the projects they are working on. It’s suitable both for individual use by freelancers for self-monitoring and reporting to customers, and for integration into teams. 

The developers claim that their software can increase team productivity by an average of 30% and save employers about $50k annually by reducing the frequency and duration of employee downtime.

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DeskTime usage options

DeskTime usage options

The program’s developers highlight three primary areas, in which the implementation of DeskTime will lead to positive results:

  1. Identifying unproductive employees and ineffective work methods. The functionality of the program automatically generates daily, weekly, and monthly reports on employees’ productivity. By analyzing the information in these reports, you can understand which employees need closer supervision and what project teams are not making sufficient progress.
  2. Monitoring remote employees. It’s cheaper to collaborate with freelancers than to hire office workers, but that's only the case when you have full control over them. DeskTime offers you this opportunity thanks to its time-tracking feature and its ability to take automatic screenshots of employees’ desktops.
  3. Monitoring project progress. The software tracks the dynamics of project implementation and allows you to set hourly rates for each employee to monitor exactly how much it costs the company to complete certain tasks. You can then use that data when billing the client.

DeskTime is hardly a tool that offers total control over employees. But the software supplies a manager with enough information to understand whether their team is working hard enough or not.

DeskTime functionality

  • Automatic time tracking.
  • Taking automatic screenshots of employee screens.
  • Time tracking of freelancers and remote workers.
  • Monitoring sites visited by employees.
  • Keeping a calendar of employees' absence from their workplaces.
  • Estimating time spent on projects.
  • Monitoring project progress.
  • Tracking time employees spend away from work.
  • Generating automatic reports using indicators defined by managers.

DeskTime software is available as a desktop application and a mobile app.

Compatibility with third-party apps

One of DeskTime’s useful features is its ability to be integrated with popular third-party apps and services, such as:

  • Trello;
  • Outlook Calendar;
  • Google Calendar;
  • Asana;
  • Basecamp;
  • Jira.

The number of compatible services is hardly impressive, but all the most popular tools are already integrated with DeskTime.

DeskTime Employee Monitoring Software integration

Test period and pricing

The ability to use the software individually on a free of charge basis is one of the main features of the program. This means that freelancers can use it for self-monitoring or for creating reports that can be later sent to a client, without any restrictions on functionality. 

If you need to supervise a team with the help of DeskTime, you have to pay $7 per month for each person. There is also a 2-week free trial period.

Beginning of use

To become one of DeskTime’s users all you need to do is follow a few simple steps. The developers attempted to make the procedure as simple as possible.

  • You authorize on the official developer’s website.
  • You choose the type of software usage – for a freelancer or a team.
  • You fill in contact information.
  • You get access to download the program.

After that you can install, configure and use the software for free during the 14-day period.

Beginning of use DeskTime Employee Monitoring Software

Alternatives to DeskTime

DeskTime is a nice employee monitoring tool. It’s easy to integrate and use; it’s also quite effective in solving the tasks promised by the developers. But it also has its disadvantages. For instance, for the time being only the English version is available, which isn’t convenient for everybody. Moreover, the software is limited in functionality. It does have nice features for tracking working time, yet it doesn’t offer enough tools for effective control over the employees.

Speaking of more functional alternatives, we should mention Kickidler or ActivTrak. It has the same set of functions as DeskTime, but it also allows video recording from employees’ monitors, has a keylogger and a function of online monitoring employees’ PCs. The productivity analysis system is well developed, and it also offers automatic notifications on violations and a number of other tools, including those that provide employees options to perform self-monitoring.

Viacheslav Zimyatov,