StaffCop is a robust employee monitoring solution offering benefits such as heightened productivity, security against insider threats, policy enforcement, and compliance adherence. It empowers businesses to track computer activities, detect breaches, and investigate incidents while facilitating remote work oversight. With customizable settings, it promotes resource optimization, skill development, and user behavior analysis, though maintaining a balance between monitoring and privacy is vital.


On-Premise installation: Cardholder data built-in templates include personally Identifiable Information (PII), Personal Financial Information (PFI), CC numbers, bank accounts, ABN/swift codes, and more.deep data analysis of the content of both structured and unstructured data. Content discovery "on the fly" using cutting-edge OCR and digital fingerprinting.

Fully customized reports: Today's market for employee monitoring offers a variety of respectable options for keeping an eye on employees' productivity. Similar tools are typically used to classify websites and applications as productive or ineffective, take screenshots as needed, and occasionally collect keystrokes as well. A number of reports comprising the gathered data serve as the output, and in most circumstances, these reports are sufficient. What if the assignment is not so typical, though? What if we need to alter the report's format or remove a portion of the data? With StaffCop, you can accomplish this by producing customized reports.

All-in-One solution: Because StaffCop Enterprise is an All-In-One solution, all of the features offered by StaffCop are included in the official distribution and can be quickly enabled or disabled. We don't charge separately for each module. We advise creating administrator accounts without the ability to alter configuration OR/AND documenting the responsibility of using the system if certain of the modules absolutely need to be disabled (to prevent violations by employees responsible for running StaffCop).

Web-based interface: A web-based administration interface is used to manage StaffCop Enterprise. The IP address of the machine (server) running StaffCop Server must be entered in order to access the admin interface. What advantages does this strategy have? 1) No need to install additional software for system administration 2) Anywhere with an internet connection can access the admin interface from outside the local network. 3) Using different login credentials, a single installation of the system can be used to manage multiple departments or even entire businesses.


Privacy Concerns: Extensive employee monitoring may infringe on personal privacy and erode trust between employees and management.

Employee Resistance: Monitoring can lead to resistance, reduced morale, and negatively impact the work culture and employee engagement.

Ethical Dilemmas: The fine line between monitoring productivity and respecting individual rights can raise ethical dilemmas.

Overemphasis on Metrics: Sole reliance on metrics might overlook qualitative aspects of performance and collaboration.

Complex Implementation: Integrating and managing StaffCop can be complex, demanding IT resources and expertise.

Legal Compliance Challenges: Striking a balance between monitoring and adhering to data protection and labor laws can be challenging.

Misinterpretation of Data: Automated systems might misinterpret actions, generating false positives and leading to misunderstandings.

Costly Investment: StaffCop's pricing can be a significant financial commitment, especially for smaller businesses.

Resource Intensive: StaffCop requires time and effort to set up and manage, diverting attention from other strategic initiatives.

Technical Glitches: Reliance on technology for monitoring can lead to disruptions and frustrations due to technical issues.

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User reviews (4)

StaffCop functions as a strong solution for monitoring employees, providing advantages like increased productivity, protection from internal risks, enforcing policies, and adhering to compliance. It empowers enterprises to monitor computer tasks, identify breaches, and explore occurrences, all while aiding in overseeing remote work. Through adaptable configurations, it supports optimizing resources, honing skills, and analyzing user conduct. Nonetheless, striking a balance between monitoring a nd privacy remains crucial.

Live Employee Desktop Monitoring

Live Employee Desktop Monitoring includes video-quality desktop session recording, view any users’ desktop activity live from your browser, integrated information about alerts & violations.

Like Kickidler’s live screen monitoring feature, you can watch many remote PCs in real-time mode! If a person has two screens, such as a notepad and an external monitor attached, you will see both screens combined into one frame.

StaffCop Live Employee Desktop Monitoring

You can either download the videos as MP4 files and watch them in your desktop media player or record them to see in the StaffCop admin panel.

Employee Internet Monitoring

Employee Internet Monitoring includes block or allow access to certain websites, monitor all web activity, including file uploads, allows companies to keep track of employee Internet usage across departments.

Scheduled reports containing detailed information, including visit duration and URLs, of web-sites accessed daily, weekly, or monthly can be sent to your email; for larger enterprises, customized reports can be generated for department heads to monitor their employees' web activities.

In the event that URLs are insufficient (for example, the webpages have been erased), you can obtain a list of screenshots relating to a website's visit to view the precise image of employee activity there.

A blacklist of domains or URLs has been implemented to block access to specific websites like Facebook, Pornhub, and Casino-online, while allowing access to all other websites.

StaffCop Employee Internet Monitoring

Whitelist domains or URLs for access. For instance: StaffCop.com, Bitrix24, Capterra. Blocks all other sites. Useful for strict corporate policies.

Curious about your employees' web searches? StaffCop reveals work-related queries vs. distractions. A pie chart illustrates search engine usage.

E-mail monitoring

E-mail monitoring includes create rules to alert or block emails, download and view files received by email, track incoming and outgoing employee email.

Create an email relationship graph showing recipients for each user. Clicking reveals email threads. Useful for data leak investigations.

StaffCop E-mail monitoring

View email attachments, including image previews. Download files for review. Useful for targeted searches and efficient file management.

A graphic depiction of the volume of emails in relation to time is an email quantity heatmap.

Collect all email correspondence via your corporate mail server, including mobile devices, by creating a dedicated account for forwarding.

File Activity Monitoring Software

File Activity Monitoring Software includes alert or prevent any upload to the cloud, monitor files on a local drive or network shares, implement removable storage policy.

With the ability to generate reports based on a specific file operation type carried out in a certain application, StaffCop tracks all file actions.

You can obtain a list of the files transmitted and received by email or instant messaging using StaffCop. You can download files to conduct additional research.

Receive USB file copy reports. Download shadow-copied files for investigation. Option to shadow-copy all files from connected USB drives.

StaffCop provides print monitoring, revealing printed documents, printer details, file previews, and downloadable copies for investigation.

StaffCop features OCR for extracting text from images/PDFs. Options: embedded OCR (Eng, Rus, Kazakh) or ABBYY accounts. Recognizable file types customizable.

StaffCop File Activity Monitoring Software

Printed document tracking

Printed document tracking includes displays snapshots of printed documents, restricts access to print, provides statistics on printed documents.

The information comprises the printers' names, a file preview, and a copy of the actual file (if the shadow-copying option was enabled).

StaffCop Printed document tracking

Optimize Workforce Productivity

The pressure on management teams to increase and enhance staff productivity is growing as the business environment gets more competitive.

StaffCop uses data to assess productivity, offering analytics for insights, enterprise oversight, time tracking, and security measures. Optimizes workforce efficiency and safeguards against threats.

Optical Character Recognition (OCR)

Optical Character Recognition (OCR) includes with OCR you can find the exact information you are looking for by searching the database using simple text, keyword, wildcard or RegEx, it allows you to locate text that appears on any sites or apps, including images and see a recording of the user’s desktop at the time they were exposed to sensitive data.

For text extraction from photos and PDFs, StaffCop provides an OCR module with options for embedded OCR (English, Russian, and Kazakh), ABBYY integration, and customisable recognized file formats.

StaffCop Optical Character Recognition (OCR).

Network activity monitoring

Network activity monitoring includes usage of protocols (https, http), connections to certain IP addresses, FTP connections.

StaffCop has access to information on network connections, including filtering options like IP and ports. For instance, we must be aware of which ports are utilized by which programs and determine whether all of them are permitted by business policy.

We can see which websites were visited using the secure https protocol, and if any of them raise any red flags, we may view all the online browsing information by selecting that item in the pie chart. With StaffCop, you can keep track of FTP connections, including information on the IP address, login and password combination, and the connection software.

You may view the Wi-Fi connection with the SSID (network name) using StaffCop.

StaffCop Network activity monitoring

App usage/application monitoring

App usage/application monitoring includes track application usage, whitelist or blacklist apps, automated alerts & policy enforcement.

StaffCop monitors app usage, tracks time spent, and generates productivity reports. It categorizes apps and prevents forbidden ones, enhancing control.

StaffCop keeps track of every action a user does within an application, providing complete information on each event, such as the length and the name of the window involved, so that it is evident what a certain user was up to at any given time.

If further information is needed for an inquiry and knowing the application's window title is insufficient, screenshots can be taken.

The information gathered about application activity is divided by StaffCop into thematic categories, each of which has its own productivity category.

Instant Message Monitoring

Instant Message Monitoring includes monitor chats over web or desktop apps, block chats on any platform, alert on keywords in conversation.

Any chat session may be monitored and responded to with this special software, independent of the platform being used: web or application-based.

You can check the communication to determine whether there was anything unsafe there if you've detected that employees are using any communication channels (like Skype) that are not permitted by corporate security regulations. This method applies to both one-on-one and group chats.

StaffCop not only monitors instant messages but also SIP communications. When staff productivity at call centers is directly correlated to the number of softphone calls made, this capability can be quite helpful.

StaffCop Instant Message Monitoring.

You can view the accounts (phone numbers, groups, or channels) with which a user communicated when you create a communication graph for a channel (like Telegram).

A pie chart of communication channels illustrates how each channel fits into the overall picture and how each user uses them.

Remote Desktop Control

Remote Desktop Control includes allows administrators to take control of any session at any time, take control over remote mouse and keyboard, block remote workstation.

You can take control of the remote workstation's mouse and keyboard when you are viewing a remote desktop in real time.

Active vs. Idle Time Analysis

Active vs. Idle Time Analysis includes request reasons for absence from employees, identify laggards in your organization.

StaffCop Active vs. Idle Time Analysis.

Nonproductive Activity Reporting

Nonproductive Activity Reporting includes this feature allows you to customize the productivity settings, track time employees spend on work activities, it creates easy-to-read comparison reports.

Custom reports

Custom reports includes dashboards, data visualization, complex logic.

The distinctive feature of StaffCop made possible by the use of the OLAP-cube data model is the capacity to produce fully customized reports.

Utilizing Constructor and the data that has already been gathered is the simplest way to create filters; in this case, you can simply "Save" the applied filtration criteria as a filter.

Any report that you prepared by following the preceding steps can be used with one of the 12 unique data view modes that StaffCop offers.

You can set up e-mail scheduled reports after defining the filtration criteria and selecting the best data view mode.

Dashboards are a collection of filters integrated for a more convenient depiction of data pertaining to a specific object or task.

StaffCop Custom reports.

Session Recording & Metadata

Session Recording & Metadata includes records and indexes all user activity, search through user activity data, visual screen recording & playback.

StaffCop not only records desktops as a video stream but also logs and indexes keystrokes, emails, websites viewed, file activity, and more.

User card

User card includes web-sites visited by the user, applications in which the user works, duration of calls in softphones and Skype.

A pie-chart of all the websites visited by the user is displayed on their user card, along with the percentage and total time spent on each website. We can view a list of visits with specific information, such as time, duration, and URL, by clicking the name of the website.

A pie-chart of all the applications a user used, together with the percentage of time spent on each, is included in the user card. We can view a list of visits with specific information, such as time, length, and URL, by clicking on the program.

StaffCop User card.

Information on machines where the user used his account to log in, email addresses, and used Skype accounts are all listed on the user card.

Screen capture

Screen capture includes take screnshots at a specified interval, take screenshot at changing active window or web page, special monitoring: take screenshots when a specific application (web-site) is running, see all screenshots taken by users with "PrtSc" button.

At predetermined intervals or simply switching the active window (web page), StaffCop can snap screenshots. If the second option is turned on, a screenshot is taken each time a user navigates between different web pages or applications, such as switching from MS Word to Thunderbird or one Firefox tab to another.

StaffCop Screen capture.

A list of screenshots captured by a user on a workstation can be obtained using StaffCop.

Web-cam snapshots

Web-cam snapshots includes see who logged in the system, face recognition with neural network, see if the right person worked in sensitive app.

Webcam image comparison identifies system entry. Useful in investigations when suspects deny logging in during incidents. Regular photos track employee presence.

USB device control

USB device control includes get information on external devices that were connected or disconnected, get information of files copied from/to USB drives, block USB devices by IDs or classes, read-only mode for USB devices, block CD-drives.

StaffCop simplifies tracking external drives: lists connected/disconnected drives with details like name, ID, workstation, and user. IDs aid whitelist/blacklist creation.

Receive USB file transfer reports. Download shadow-copied files for investigation. Option to shadow-copy all connected USB drive files if enabled.

StaffCop blocks USB devices via customizable lists: 'Block' for specific ones, 'Allow' for chosen ones; applies to device classes too.

You can allow use of USB devices in the Read-only mode in addition to completely prohibiting them. Users will be able to browse files on USB drives in this scenario, but they won't be able to make any changes or add any data.

StaffCop USB device control.

All CD-drive usage can be blocked by StaffCop.

DLP features

DLP features includes block USB and CD drives, block applications, block web-sites, block connection to Wi-Fi networks, block PC.

StaffCop offers USB device control: blacklist for blocking specific devices, whitelist for access control. Similarly, classes can be managed, e.g., printers allowed.

USB devices can be fully blocked or set to Read-only mode, allowing file access without modifications or writing capability.

StaffCop monitors and blocks applications. It restricts forbidden ones (e.g., torrents) and permits allowed ones (e.g., Word, Excel).

StaffCop displays Wi-Fi connections by SSID. Networks can be blocked using lists, valuable for secure corporate network usage control.

You can block PCs that have an agent installed using StaffCop. It implies that the user logs out and is unable to get back in since the system automatically blocks this. Any unfinished data could be lost.

Keystroke Monitoring

Keystroke Monitoring includes full keystroke and copy/paste logging, alert on malicious keystrokes, search indexed keystroke data.

Voice communication recording

Voice communication recording includes sound from embedded and connected microphones, sound from speakers, voice communications in applications (Skype, SIP, Zoom, etc.).

Select apps for recorded sound study. For instance, analyze Skype voice chats. Listen or download recordings in admin panel.

StaffCop Voice communication recording.

Scan file system on workstations

Scan file system on workstations includes microsoft Office documents, open Office documents, portable Document Format (PDF), XML Paper Specification files (XPS).

Module usage may affect workstation performance. Run file scans during breaks or after hours. Settings enable immediate or scheduled scans.

StaffCop Scan file system on workstations.

StaffCop scans all files by default. Customize scanning with black/white lists. "Disallow" excludes sensitive folders, "Allow" limits scanning to specified directories.

Software and Hardware Inventory

Software and Hardware Inventory includes  applications installed or uninstalled on each workstation, updates of applications installed on each workstation, how many PCs have this software installed, devices installed or uninstalled on each workstation, alerts can be sent in case of installation or uninstallation.

In a single report, you can examine which programs have been installed or removed on each workstation. It will provide information about the seller, the version, and the most recent date the availability was checked.

Each workstation's installed programs' updates are seen in a single report. It will provide information about the seller, the version, and the most recent date the availability was checked.

StaffCop Software and Hardware Inventory.

View application-installed computers. List includes app names and PC count. Click names to expand details for each application.

Pricing: Staffcop provides monthly license for $7 per computer and for perpetual license $98 per license.

Alexey N. 07.09.2023

Pros: A ready and configured system from an ISO image. The functionality is broad but poorly implemented.

Cons: "Raw" product Poor technical support Desire to dismiss the customer immediately after the sale and leave them with unresolved issues.

NIkita L. 15.08.2023

Pros: Reliability, user-friendly interface, numerous parameters for recording employee actions, and the presence of an "invisible" mode.

Cons: A couple of failures were recorded.

Marina N. 20.07.2023

Pros: Support for a wide range of protocols for interception and analysis, flexible reporting system, including the ability to create various graphical reports, capability to monitor remote users in real-time mode, system management is conducted through a web interface, enabling StaffCop administration from any part of the world, option to create custom filters using the Python language, low solution cost compared to other DLP systems.

Cons: Lack of agents for Linux and macOS operating systems, minor deficiencies in the web interface that reduce the administrator's convenience, the external device monitoring module only supports working with USB devices.

Ivan Gorbanets 06.06.2019

Very helpful software

Pros: The functionality is great. The program captures keystrokes, the devices that have been plugged in, the sites that have been visited. You can identify time wasters so much easier with the help of StaffCop.

Cons: Very complicated interface.

Viacheslav Zimyatov,